Check back here to peruse the Auction Catalog when it is released in early April.
Hosting a gathering or party is a fun way to donate to the Night of Spirit. You can choose to host by yourself, or as most people do, with a group of friends, parents, or parishioners. Gatherings are a great way to build community, while raising funds for Holy Spirit school and Holy Spirit's youth development programs!
The idea is that hosts take on the cost of the gathering (which is tax-deductible), and at the auction, people purchase tickets/seats to attend the party on your designated date.
Pick a Theme
Think of a fun theme that would attract people to buy a ticket to your gathering or party. Some ideas that have been done over the years include: school grade-level party, bowling, backyard barbeque or movie nights, swim parties, block parties, progressive dinners, Cinco de Mayo, St. Patrick’s Day, Oktoberfest, dinners, etc. Have fun and get creative!
Think about if you want to host a party alone or want to do it with a group of people. Hosting it with a group of friends is more fun, and can offset costs and responsibilities for parties/events.
Pick a date
This is important. There will be other great parties donated by others, and a date must be set for two reasons: to avoid date conflicts with other parties and to inform auction patrons of the date before they commit to purchase a ticket.
Guest List (how many people can you accommodate?)
Think about how many people your party could accommodate. Many people have an initial number of people they want to invite. If your offering sells out, be prepared ahead of time to know what the maximum number of people your party/gathering can accommodate so more seats can be offered in a 2nd offering (if possible).
Per Ticket Charge?
Hosts determine an amount to charge per person or per family, depending on the theme. Remember, the point is to raise money, so don’t underestimate the lure of your party.
For a party that would include dinner and drinks, a price of $40+/person would be appropriate.
If you have a party that costs more to host (such as a private chef cooking dinner for a select number of people or having a special wine or scotch tasting), a higher price certainly would be appropriate for the unique experience of the event.
If you’re hosting an end of year class party that will be more casual (like pizza) and will include families, a lesser amount would be charged per person or you may choose to charge by family.
General Guidelines on Hosting Costs:
As a general rule of thumb, it should not cost hosts more to host a party than what is raised in ticket sales. One measure is that the party should cost 40%‐60% of what ticket sales can raise (# of seats x ticket charge) .